Overview
This overview provides a summary of the steps required and ICT considerations (including social media) to successfully plan, administer and report on a Timeraiser art selection program.Step 1. Create/Update Content
- Content for Website, email templates
- Content for Social media - blog post which is circulated on Twitter and Facebook
- Art Community
Step 2. Set-up Submission Portal (note: see Financial & HR costing ROI below)
- Customize fields
- Create separate fields for each call
Step 3. Administer Call & Support Submissions
- Log into system daily to monitor submissions
- Update Google Doc with entires for each call
- Respond to queries as they pop-up
Step 4. Assemble Jury & Conduct Selection
- Schedule a meeting with potential jury members (including job description) & FAQs
- Host pre-meeting orientation via phone/webinar
- Create separate jury member UN/PW for review
- Host web-based jury selection (in person if necessary)
Step 5. Post Jury Administration
- Download CSV files with contact information
- Contact all artists (customize content; share feedback where possible)
- Download Image library, rename images with naming convention (click here for naming convention)
- Send Confirmation and Release Forms for e-signature when appropriate
- Prepare content for print material & website
- Prepare paperwork for cheque requisition
Step 6. Promote the Artists
- Create Picasa Web Album
- Create Blog post
- Circulare information on Twitter and Facebook
Step 7. Kick Off Night
- Invitation to Kick-off Night
- Create RSVP form
- Host evening
- Collect art & hand out cheques
- Label art as needed, confirm 'ready to hang'
ICT SYSTEMS